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Newgate Street Village, Nr. Hertford,Hertfordshire SG13 8RA

01707 872395

Nursery admissions 2019

Applications open - Now

Application forms are available here: Nursery application form 2019. Please complete form and return to the school office either by email to or by post to Ponsbourne St Mary's C of E Primary School, Newgate Street Village, Herts. SG13 8RA


Applications close on FRIDAY 16TH MARCH 2018

Places will be offered on  23rd April 2018 and you have until 14th May 2018 to accept the place offered.


If you would like to come and visit the school please ring the school office on 01707 872395 and we will make an appointment with you.

 Ponsbourne St Mary’s CofE (VC) Primary School

Admissions Policy 2018/19





  • Ponsbourne St. Mary’s CE Primary School is a Voluntary Controlled School. The governors will admit up to 13 children to the Nursery group each academic year, without reference to ability or aptitude. The school has a Planned Admissions Number of 13 children in the nursery year. Our Nursery classes take place Monday - Friday, mornings only, in our EYFS classroom. Ponsbourne St Mary’s CE Primary School offers the 30 hours care package on only 2 days a week with afternoon sessions on Tuesdays and Wednesdays.
  •  The main intake will be in the September of the nursery year.
  • The admission arrangements detailed in this document do not apply for those being admitted into Reception to years 6. A separate policy is available for this. Parents of children who are admitted to the Nursery must apply in the normal way for a place at the school if they want their child to transfer to the reception class. Attendance at the Nursery does not guarantee admission to the school.



  • The closing date for applications to be received by the school is 16th March 2018. Applications received after this datewill be treated as LATE and will only be considered after all on time applications have been allocated places. This may result in your application being given a lower priority. 
  • Parents/carers are requested to complete our Nursery Application Forms and return them to the school office by the above date. Forms may be returned in the following ways:
  1. By e-mail to
  2. By post to Ponsbourne St Mary’s School, Newgate Street Village, Hertford SG13 8RA
  3. By hand to the school office at the above address 


  • In the event of there being more applicants than there are places available, the governors will apply the following criteria in the priority order of categories as listed.


Category 1: Children with an EHCP naming Ponsbourne St Mary’s.


Category 2: Children looked after and children who were looked after, but ceased to be so because they were adopted (or became subject to a child arrangements order or a special guardianship order). See DEFINITIONS


Category 3: Siblings of children already at the school at the time of entry. See DEFINITIONS 


Category 4: Parents who can demonstrate that admission to the school is essential for the medical or social well being of their child. Supporting evidence from a relevant official will be required. See DEFINITIONS


Category 5: Any other children.




In the event of categories 2 to 6 being oversubscribed the determining factor will be the proximity to the child’s home to the school as defined by the Local Authority. Information on this procedure can be found at the Find Your Nearest School page on the Local Authority’s website. Distances are measured using a computerised mapping system to two decimal places. The measurement is taken from the AddressBase Premium address point of your child’s house to the address point of the school. AddressBase Premium data is a nationally recognised method of identifying the location of schools and individual residences. Distances given there are accurate at the current time. However, data may be updated at any time. Therefore it is possible that your home to school distance measurement could change prior to allocation day.


The address provided must be the child’s current permanent address at the time of application. ‘At the time of application’ means the closing date for applications. ‘Permanent’ means that the child has lived at that address for at least a year and/or the family own the property or have a tenancy agreement for a minimum of 12months. The application can only be processed using one address. If a child lives at more than one address (for example due to a separation) the address used will be the one which the child lives at for the majority of the time. If a child lives at two addresses equally, the address of the parent/carer that claims Child Benefit/Child Tax Credit will be considered as the child’s main residence. If a family is not in receipt of Child Benefit/Tax Credit alternative documentation will be requested. If a child’s residence is in dispute, parents/carers should provide court documentation to evidence the address that should be used for admission allocation purposes. If two different applications are received for the same child from the same address, e.g. containing different preferences, the application from the parent in receipt of child benefit will be processed if the applications cannot be reconciled.


Ponsbourne St Mary’s CofE Primary School reserves the right to request proof of address from any applicant.




Category 2 Children looked after:

Places are allocated to children in public care according to Chapter 7, Section 2 of the School Admissions (Admission Arrangements and Co-ordination of Admission Arrangements) (England) Regulations 2012. These children will be prioritised under Category 1. Highest priority will also be given to children who were looked after, but ceased to be so because they were adopted, or became subject to a child arrangements order or a special guardianship order.

A “child looked after” is a child who is:

  1. a)  in the care of a local authority, or
    b)  being provided with accommodation by a local authority in the exercise of their social services functions (section 22(1) of The Children Act 1989)

All children adopted from care who are of compulsory school age are eligible for admission under Category 1. Children in the process of being placed for adoption are classified by law as children looked after providing there is a Placement Order and the application would be prioritised under Category 1. Children who were not “looked after” immediately before being adopted, or made the subject of a child arrangement order or special guardianship order, will not be prioritised under Category 1. Applications made for these children, with suitable supporting professional evidence, can be considered under Category 5.

Category 3 Siblings:

A sibling is defined as: the sister, brother, half brother or sister, adopted brother or sister, child of the parent/carer or partner or a child looked after or previously looked after and in every case living permanently in a placement within the home as part of the family household from Monday to Friday at the time of this application. A sibling must be on the roll of the named school at the time the younger child starts or have been offered and accepted a place. If a place is obtained for an older child using fraudulent information, there will be no sibling connection available to subsequent children from that family. A sibling link will not be recognised for children living temporarily in the same house, for example a child who usually lives with one parent but has temporarily moved or a looked after child in a respite placement or very short term or bridging foster placement.

Category 4 Medical or Social need:

Category 4 applications will only be considered at the time of the initial application, unless there has been a significant and exceptional change of circumstances within the family since the initial application was submitted. All schools in Hertfordshire have experience in dealing with children with diverse social and medical needs. However in a few very exceptional cases, there are reasons why a child has to go to one specific school.

Few applications under Category 4 are agreed.

All applications are considered individually but a successful application should include the following:

  • Specific recent professional evidence that justifies why only one school can meet a child’s individual needs, and/or
  • Professional evidence that outlines exceptional family circumstances making clear why only one school can meet he child’s needs.
  • If the requested school is not the nearest school to the child’s home address clear reasons why the nearest school is not appropriate.
  • For medical cases – a clear explanation of why the child’s severity of illness or disability makes attendance at only a specific school essential.

Evidence should make clear why only one school is appropriate.

Applications under Category 4 can only be considered when supported by a recent letter from a professional involved with the child or family, for example a doctor, psychologist or police officer. The supporting evidence needs to demonstrate why only one named school can meet the social/medical needs of the child.

Applications for children previously “looked after” but not meeting the specific criteria outlined in Category 2, may be made under this rule.




Address evidence is frequently requested, monitored and checked and school places will be withdrawn when false information is deliberately provided. Action will be taken in the following circumstances:

            When a child’s application address does not match the address of that child at their current school;
When a child lives at a different address to the applicant;
When the applicant does not have parental responsibility;
When a family move shortly after the closing date of applications when one or more of the following applies:

            The family has moved to a property from which their application was less likely to be successful;
The family has returned to an existing property;
The family lived in rented accommodation for a short period of time (anything less than a year) over the application period;
Council tax information shows a different residence at the time of application;
When a child starts at the allocated school and their address is different from the address used at the time of application.




  • The school offers 15 hours of nursery provision per week delivered in sessions of 3 hours on Monday – Friday mornings. Children are expected to attend all morning sessions if offered a place in the Nursery.


  • 30 Hours fee child care provision is only offered on Tuesday and Wednesday afternoon and is exclusively open to children attending the mornings sessions (Monday – Friday) at Ponsbourne St Mary’s School. Parents wishing to take advantage of 30 hours of free child care on Monday, Thursday and Friday afternoons will need to split the provision with additional providers. In this case the school needs to be nominated as the first provider. Parents eligibility code will be checked with the Local Authority.


  • Parents not eligible for the 30 hours free care scheme may request that their child attend the Tuesday and Wednesday afternoon sessions. A charge for these sessions will be made by the school – details available on request. Paid sessions must be booked a term in advance and half a term’s notice is required if you wish to cease afternoon sessions. Payment for booked afternoon sessions is required even if your child does not attend for any reason.


  • Please note that the information in this policy is correct for the year shown. Policies for future years may well be different.


  • Please note, where the last available place is offered to a twin or multiple birth child the other twin or multiple birth sibling(s) will also be admitted as exceptions to the infant class size rule.


  • Please note that parents of children in the nursery are NOT guaranteed a place in reception; they must reapply. The process of applying for a school place happens one year later.


  • Notification of the places to be offered will be confirmed by the School in the week commencing 23rd April 2018 and offered places need to be accepted by parents no later than 4th May 2018. Parents who have not been allocated a place for their child in the nursery have no right of appeal.


  • Continued Interest and In-Year Applications. In the event of more applications than available places the school will maintain a continuing interest list (waiting list). Parents must request that the school place their child on the Continued Interest (CI) list. These and late applications will go onto the CI list in a position determined by the criteria outlined above. If a place becomes available in the school it will be offered to the child that best meets the published admission rules. Parents are requested to inform the governors of their decisions regarding continued interest.